RECRUITMENT PRIVACY NOTICE

This Recruitment Privacy Notice (“Privacy notice”) explains how Glory Global Solutions and its parent, subsidiaries and affiliate companies (“Glory Group”, “we” or “us”) may process your personal data and the privacy rights you have in this respect as well as information on equal opportunities and other terms relevant to your application.

We are the ‘Data Controller’ and we process the information collected about you during the recruitment and pre-employment screening processes in line with our responsibilities under the United Kingdom General Data Protection Regulation (UK GDPR) and Data Protection Act (DPA 2018), the General Data Protection Regulation or any other applicable data protection law.

This Privacy Notice explains how Glory Group collects, processes, uses and discloses your personal information for the purposes of registering and applying for employment.

This Privacy Notice may also cover your interaction with us by using our service(s) or our website(s), such as www.glory-global.com (the ‘Site’).

The provision of personal information through the Site is subject to this Privacy Notice.

The Site is operated by Glory Group to support the recruitment processes of Glory Group and its subsidiaries and affiliates. In relevant parts, this Privacy Notice may refer to Glory Group, its parent, and its subsidiaries and affiliates collectively as "Glory Group" or distinguish among them separately.

This Privacy Notice addresses only the policy of the https://www.glory-global.com website and no other third-party websites that users may access via links from our Site. Often links to other websites are provided solely as pointers to information on topics that may be useful to our visitors. Users are advised to review the privacy notices of other websites.

WHAT INFORMATION DO WE COLLECT?

The personal data you have provided to us as part of the recruitment and pre-employment screening processes includes, but is not limited to:

Personal details: names, address and contact details, including email address and telephone number;
Details of your qualifications, skills, experience and employment history;
Information about your current level of remuneration, including benefit entitlements;
Any disability for which the organisation needs to make reasonable adjustments during the recruitment process; information about your entitlement to work in the country you are applying for a role in.

It would also include any other information you choose to provide as part of your employment application.

WHERE DO WE COLLECT YOUR DATA FROM?

We collect your data as part of the recruitment and pre-employment screening processes when you, or someone authorised by you, provides us with your personal data.

This includes the following sources:

You – when you apply for a vacancy that we place on our website or elsewhere;
Recruitment agency – where you have registered with or authorised a recruitment agency to provide us with your CV, job application or profile so that you can apply for a role with us;
Social media – where you have made information available on a social media site (such as LinkedIn);
Referees – individuals who you tell us can provide references about you, to help us determine your suitability for a role;
Background check agencies – organisations that can provide us with information about any criminal convictions that you may have, which may be needed for us to determine your suitability for a role;
Job boards and talent acquisition platforms – organisations that host information about our current vacancies and with whom you apply for jobs and provide your personal information to.

You are responsible for the content of the information you provide to us and you must ensure it is

legal, honest, truthful, accurate and not misleading in any way.

We consider the lawful bases for processing to be:

For General Personal Data

We have your consent (UK GDPR Article 6(1)(a)); or
The processing is necessary for the performance of a contract to which the data subject is party to or in order to take steps at the request of the data subject prior to entering into a contract (UK GDPR Article 6(1)(b));
The processing is necessary in order to comply with a legal obligation (including employment law) (UK GDPR Article 6 (1)(c));
We may ask you to provide feedback about your recruitment experience and our processes. The lawful basis for processing this data will be for the necessary purposes of our legitimate interests, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject (UK GDPR Article 6(1)(f)).

For Special Category Data

The data subject has given explicit consent to the processing of personal data for one or more specified purposes (UK GDPR Article 9 (2)(a)), or;
The processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment (UK GDPR Article 9 (2)(b));
The processing is necessary for the purpose of equality of opportunity or treatment (UK GDPR Article 9(2)(g) and Section 10 of the Data Protection Act 2018);
The processing is necessary for the provision of preventative or occupational treatment and care (supporting reasonable adjustments during the recruitment process) (UK GDPR Article 9(2)(h)).

HOW WILL THE SUBMITTED PERSONAL INFORMATION BE USED?

The information that you submit on the Site is stored in the EEA/EU territory and if you apply for a role in the United States of America (“USA”), your data will be stored by our affiliates in the USA. Your data may be accessible to other relevant jurisdiction(s) if, for example, the position relates to one of Glory Groups affiliated entities outside of the USA. Data will be stored in a range of different places, including on your application record, in HR management systems and on other IT systems (including email).

Personal information submitted on this Site will be reviewed and processed for the purposes below by employees, consultants and/or service providers of Glory Group around the world. Please note that the laws regarding personal information in some of the jurisdictions involved may be less stringent than the laws of the country in which you reside. However, we require employees, consultants, and/or service providers who process personal information received on this Site to abide by terms of this Privacy Notice.

Glory Group will use the personal information you provide to:

Process your application;
Communicate with you from time to time;
Comply with any applicable law or regulation;
Manage the relationship between you and Glory Group;
Effectuate services relevant to processing the application or for data management purposes, whether provided by a Glory Group or a third party; and
Communicate with credit reference and information agencies in as far as this is acceptable under the legislation of the country/state in which you reside.

Glory Group has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate's suitability for employment and decide to whom to offer a job. We may also need to process data from job applicants to respond to and defend against legal claims.

Glory Group may process special categories of data, such as information about ethnic origin, sexual orientation or religion or belief, to monitor recruitment statistics. We may also collect information about whether or not applicants are disabled to make reasonable adjustments for candidates who have a disability. We process such information to carry out its obligations and exercise specific rights in relation to employment.

WHO WILL HAVE ACCESS TO PERSONAL INFORMATION?

Access to personal information about you will be limited to those Glory Group employees or agents who have a business need to access such personal information and may include recruiters, human resources personnel, technical services personnel, managers, and/or their respective designees.

Glory Group will not share your personal information with unrelated third parties nor sell or disclose information about you without your explicit consent or legal basis. We may share personal information about you with selected service providers or consultants acting on our behalf, such as third parties assisting Glory Group with the operation of the Site. Third parties who are permitted to process personal information received through this Site will be required to protect personal information consistently with the terms of this Privacy Notice.

We do not use automated decision-making processes, including profiling.

Glory Group may also disclose personal information about you in order to:

Protect the legal rights, privacy or safety of Glory Group or its employees,
Agents and contractors;
Protect the safety and security of visitors to our websites or other properties;
Protect against fraud or other illegal activity or for risk management purposes;
Respond to inquiries or requests from public authorities;
Permit us to pursue available remedies or limit the damages that we may sustain;
Enforce our Terms of Service; or
Comply with other law or legal process.

DATA RETENTION

We will securely retain your personal information for as long as is reasonably necessary for the purposes stated in this Privacy Notice and in accordance with applicable law. If your application is unsuccessful, Glory Group may keep your personal data on file in case there are future employment opportunities for which you may be suited. We will ask for your consent before we keep your data for this purpose and you are free to withdraw your consent at any time.

USE OF COOKIES

Cookies are small files which are sent to your Web browser and stored on your computer's hard drive. Their purpose is to help analyse web traffic. You may set your Web browser to notify you of cookie placement requests or to decline cookies completely. You can delete the files that contain cookies, those files are stored as part of your internet browser. Glory Group does not use cookies on this Site to track browser activities outside of this Site.

DATA SECURITY

We take the security of your data seriously. All personal data you provide to us will be stored securely, both physically and electronically, in accordance with our policies. We have implemented technology and policies with the objective of protecting your personal information from unauthorised access and improper use and will update these measures as new technology becomes available, as appropriate.

INTERNATIONAL TRANSFERS

To provide our service(s), you acknowledge that we may share your personal information among members of the Glory Group, which may be located in countries outside of your own. Although the data protection laws of these various countries may differ from those in your own country, we will take appropriate steps to ensure that your personal information is handled as described in this Privacy Notice and in accordance with the law. Glory Group uses approved international transfer mechanism such as Standard Contractual Clauses approved by the European Commission.

YOUR RIGHTS

You may access, review, update, rectify, and delete any personal information we hold about you, or

exercise any other data subject right available to you under the applicable Data Protection legislation by emailing us at DPO@uk.glory-global.com. Our team will examine your request and respond to you as quickly as possible.

If you are concerned that we have not complied with your legal rights or applicable privacy laws, you may contact the Information Commissioner’s Office (www.ico.org.uk) if you are located in the United Kingdom. Alternatively, if you are located outside of the United Kingdom, you may contact your local data protection authority.

WHAT IF I HAVE QUESTIONS ABOUT THIS PRIVACY NOTICE?

If you have any questions about this Privacy Notice or about your personal data, please email us at DPO@uk.glory-global.com or write to us at the following address:

Data Protection Officer Glory Global Solutions Infinity View

1 Hazelwood

Lime Tree Way Chineham Basingstoke Hampshire, RG24 8WZ

WHAT IF YOU DO NOT PROVIDE PERSONAL DATA?

You are under no statutory or contractual obligation to provide data to Glory Group during the recruitment process. However, if you do not provide the information, we may not be able to process your application properly or at all.

PERIODIC POLICY CHANGES

Please note that Glory Group reviews its privacy practices from time-to-time (i.e. to track technology and/or legal changes), and that these practices are subject to change. We keep our Privacy Notice under regular review, and we will reflect any updates within this Privacy Notice. This Privacy Notice was last updated on 25/11/2024.

This statement does not create an agreement between Glory Group and users, and as such, does not create any legal rights for any party.

ADDITIONAL TERMS:

DIVERSITY AND EQUAL EMPLOYMENT OPPORTUNITY

Glory Group is an equal opportunity employer, which means we offer equal treatment to all applicants. Glory Group does not discriminate, either directly or indirectly, on the grounds of sex, sexual orientation, trans- sexuality, race, ethnic origin, religion, religious belief, disability, marital status, creed, nationality, national origin, colour, age, or any other legally protected category ("Protected Information") in any area of recruitment. In some countries we ask applicants for Protected Information for the purpose of monitoring equal opportunity. This information will be recorded and separated from your application before the selection process begins. In some countries we ask our applicants for Protected Information where this information is required by local law. If you have a disability and would like to indicate as part of your application any relevant effects of your disability and any adjustment which you consider should reasonably be made to the process to assist your application, please do so in the relevant field during the application process.

NO OFFER OF EMPLOYMENT

This Site does not constitute an offer or promise of employment with respect to any employment position posted or described on this Site. Glory Group may eliminate, modify or change without notice any aspect(s) of the employment positions, compensation, and benefit plans described herein. This Site provides descriptions of possible roles within Glory Group and the Site does not provide binding offers, terms or conditions of employment. Any employment offer that may ensue as a result of the identification of a potential opportunity by a user, or submission of information to Glory Group, is in accordance with the specific terms of that offer, and not based in any way upon the description of the opportunity on this Site.

LAW APPLICABLE TO JOB APPLICATION

This Site allows you to apply for jobs based in countries (or territories) other than the country where you are resident or from which you make your application. Job requisitions posted on this Site will be governed by the laws of the country where the job is located. By applying for a job through this Site, you accept that:

(i) the laws of the country where the job is located will have exclusive jurisdiction over any disputes arising from your application;

(ii) the laws of the country where the job is located shall apply to your application; and

(iii) Glory Group including the local Glory entities in the country you submitted your application from, is not responsible or liable for the prerequisites or limitations your application is subject to under the laws of the country where the job is located. Your personal data that you provided will be used for hiring purpose only, and not for any other purposes.

If you currently work for a Glory Group business unit, you must be eligible under the applicable policies for that unit to apply for a position in a different business unit within Glory Group. If you accept such a position, the benefits programs and Human Resources policies applicable to you in the new position may change. Please consult with your current Human Resources representative regarding application eligibility and the benefit programs and HR policies applicable to the new position.

This Site is not intended for distribution to, or use by, any person or entity in any jurisdiction or country where such distribution or use would be contrary to local law or regulation.

SPECIAL NOTE:

We encourage you to read this Privacy Notice before using our Site. If you have any concerns or wish to discuss this Privacy Notice prior to submitting an application, please email us at DPO@uk.glory-global.com.